Mensialis Recruitment attaches great importance to respecting your privacy. Your personal data is processed by it, as data controller, in compliance with the applicable data protection legislation (namely Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 and the Act of 1 August 2018 on the organization of the National Commission for Data Protection and the general data protection regime on the protection of natural persons with regard to the processing of personal data, as well as any other subsequent regulations).
1/ Data we collect when you browse the Website
Your visit to the Website is recorded. We may automatically collect certain information from your device, such as IP address, MAC address, your device ID, but also the operating system there (e.g. Windows, Mac OS), the pages visited, the requests made and the day and time of connection, through log files and cookies.
More specifically, we collect detailed information about your visits to the Website, including but not limited to traffic data, location data, web files and other communication data, the third party website that referred you to the Website, and the resources you access.
Under no circumstances is the full IP address of the User retained, but only a part thereof for the purpose of compiling statistics. It is not in the least possible to identify a particular User.
Such Visit Data enable us to collect and compile anonymous data for statistical purposes on the use of the Website. They are also useful to us for detecting fraud and breach in the use of the Website as well as any other incident likely to affect the security thereof.
To find out more about the types of cookies and similar technologies we use, why and how you can manage cookies and withdraw your consent, please see our Cookie Management Policy.
2/ Data we collect about you as a potential candidate
We collect Personal Data about you from the following sources:
a) Personal information we collect directly from you
When you apply online for a job vacancy that we have advertised on the Website or submit an unsolicited application to us via the Website, we collect the following Personal Data :
When you complete the contact form on the Website, we collect the following data:
By providing this information, you acknowledge that your Personal Information will be processed by Mensialis Recruitment for the purposes indicated in section 3 below and under the conditions described in this policy.
In addition, we collect your Personal Data when you contact us directly through any communication channel (e.g. when you send us an e-mail containing a comment or feedback).
b) Purposes of collection
We process your Personal Data to determine whether you are suitable for the job. It would be impossible for us to consider your application without said processing. We use your Personal Data to:
In the event of further processing for a purpose other than those listed above, we undertake to apprise you of such other purpose in advance.
c) Legal bases for processing the data we collect about you as a potential candidate
The Personal Data processed by Mensialis Recruitment are strictly necessary in order to provide the services requested by the potential candidate or the User, as well as to enable Mensialis Recruitment to fulfil its legal obligations. These purposes constitute the legal basis for the processing of data by Mensialis Recruitment.
When you apply for a job offer through our job website integration and rapid application service providers, you expressly accept that this data will be transmitted to said service provider on the basis described below.
d) Recipients of the data
Personal Data are processed internally by duly authorized persons, within the scope of their respective responsibilities.
They may be communicated to recruiting companies or companies with vacancies, as well as to our subcontractors and service providers (such as auditors, legal advisors, trusts, providers of analytical solutions or payment services, companies and organizations specializing in fraud protection and the reduction of the risk of non-payment, etc.), to the extent strictly necessary and subject to contractual guarantees so as to ensure the security and confidentiality of said data.
In this regard, your Personal Data is passed on to our cloud service provider Zoho Recruit as well as to third party integrations provided by Zoho Recruit for background checks, assessments, etc., which use your Personal Data in accordance with your instructions and in strict compliance with the legislation on the protection of personal data. Except in these cases, and unless otherwise provided by law or requested by the competent administrative and judicial authorities, we will not disclose the information you send us without your express consent.
As a general rule, no data are transferred outside the European Union.
However, when your personal data are transferred (including in the case of remote access) to a country outside the EU which is not subject to an adequacy decision by the European Commission, appropriate safeguards are put in place pursuant to Chapter V of the GDPR, including a contract that complies with the standard contractual data protection clauses adopted by the European Commission.
3/ Data retention period
Mensialis Recruitment undertakes to implement technical and organizational measures of such nature as to ensure the security of data.
The personal data collected are kept in a secure environment. Persons working for Mensialis Recruitment are required to respect the confidentiality of such data.
Mensialis Recruitment undertakes to maintain a high degree of confidentiality by integrating the latest technological innovations so as to ensure the confidentiality of Personal Data.
In the event of a security breach, we will notify you and any competent regulator when legally required to do so.
5/ Your rights
As a natural person, you have a certain number of rights concerning your Personal Data within the limits provided by the applicable legislation, namely:
To exercise your rights, please contact us at the following email address: firstname.lastname@example.org
Your request will be processed within 1 (one) month as of the confirmation of your identity. You will not be charged a fee for accessing your Personal Data (or for exercising any of your other rights). We may however charge you a reasonable fee if your request for access is manifestly unfounded or inappropriate. We may also refuse to process your request for the same reason.
We may ask you to provide us with a scan/paper copy of your identity document so that we can verify your identity before processing your request. This is a security measure to ensure that your personal information is not disclosed to any unauthorized person.
If you are not satisfied or if the applicable rules on personal data protection are breached, you may file a complaint with a supervisory authority such as the Commission Nationale pour la Protection des Données (CNPD) [National Commission for Data Protection], having its registered office at 1 Avenue du Rock’n’Roll, L-4361 Esch-sur-Alzette: https://cnpd.public.lu/.
Hyperlinks lead to other websites.
This policy applies solely to Personal Data collected via the Website and to the manner in which Mensialis Recruitment processes them.
7/ Updating of this policy
Mensialis Recruitment reserves the right to modify or update this policy at any time. We will inform you of applicable changes by posting an updated version of this policy on the Website, and, where applicable, by notifying you by email in the event of a major change.
Any changes will enter into force immediately upon such notification.
Mensialis Recruitment was created to meet your specific recruitment needs in the following disciplines: